Comments from K2 Global Communications

 It’s not just a matter of sending your sales team.

You’ve determined your trade show marketing goals, partnered with an experienced PR team, contracted with an exhibit designer, set up your logistics, and picked your giveaways.

Now, it's time for one of the most crucial, yet overlooked, trade show prep tasks: training staff to work your booth. You need sufficient booth staff who handle crowds, restock brochures, walk around, attend meetings, and talk to media and customers.

You need people who are knowledgeable, efficient, motivated, and at ease outside their comfortable zone, all while working seamlessly as a team.

Getting ready for a trade show can be overwhelming, even for those of us who are regular exhibitors. Early in my career, I was at a show every fifth week, which made life quite busy for a year or two. To make it simple for all of us, here's a quick and easy calendar of activities you need to keep in mind.

One year in advance
Most importantly, make sure the budget will be there. If you don't know if you'll actually attend, at least make sure you register for the call for papers or apply to speak. That way, you'll be able to make your mark without having to pay thousands for a booth.

If you are attending, sign your contracts and secure your booth space before all the good spots are taken. The back corner isn't necessarily a bad place if it's near the bathrooms and the food court since it’s all about foot traffic.

Based on the size of the show, consider booking your hotel space now. Check into the cancellation policy. If it's flexible, you may want to book more than you think you'll need just in case your team or business has grown by the time the show rolls around.